Festivals & Events Paid Internship

FESTIVALS & EVENTS PAID INTERNSHIP

KEY TERMS AND CONDITIONS

 

Salary

£15,926 (pro rata). This is paid on 15th of each month, two weeks in arrears and two weeks in advance by bank transfer.

Duration of Contract/Probationary Period

This is a 10-month contract beginning March 2018, subject to a three-month probationary period.

Hours of Work

This is a full-time role, 35 hours a week. The days you will work are Monday to Friday. Your normal hours are 9.30am to 5.30pm, with one unpaid hour for lunch. We expect all staff to co-operate by working outside these hours if necessary. Overtime is not paid but time off in lieu can be claimed with regard to evening and weekend work.

 

Location

Your normal place of work will be at NWN’s office, currently located at 3 Ellison Terrace, Newcastle upon Tyne NE1 8ST. This is a second floor office on Northumbria University’s city campus. As this is not wheelchair accessible, we’re reviewing relocation to alternative accessible accommodation. 

Benefits

We offer a tax-free cycle purchase scheme and interest-free loan for corporate travel card. We encourage staff to use public transport wherever possible to help reduce the environmental impact of our work. Also we offer a salary sacrifice scheme for childcare vouchers.

Annual Leave

NWN offers 25 days of annual leave, as well as Bank Holidays (pro rata).

 

Pension Scheme

If you’re eligible, you will be auto-enrolled into the company pension scheme (The People’s Pension). The following contributions apply:

 

Employee contribution

NWN contribution

To 5 April 2018

1%

3%

From 6 April 2018

3%

From 6 April 2019

5%

 

FESTIVALS & EVENTS PAID INTERNSHIP

RECRUITMENT PROCESS AND TIMETABLE

Key Dates

Deadline for applications

Midday Wednesday 28 February

Shortlisting completed and candidates notified

Monday 5 March

Interviews/Assessment

Monday 12 March

If you would like to discuss the post in advance of the application deadline, please feel free to contact Rebecca Wilkie by email in the first instance at rebecca@newwritingnorth.com.

How to Apply

=      Click on the ‘apply here’ button on our website http://newwritingnorth.com/vacancies/

=      Fill in your contact details and monitoring information as requested

=      Upload your CV and covering letter

=      Click on ‘next’, then ‘finish and exit’

Our shortlisting process involves judging from your application papers alone the extent to which you meet the essential and desirable criteria given in the Person Specification. With this in mind, please ensure that your covering letter clearly states how you meet each of the essential and desirable criteria.

You’ll receive an automatic acknowledgement from our website confirming receipt of your application. We’re not able to accept applications sent to us directly by email or received after the closing date.

Shortlisting and Interviews

Once shortlisting is complete we will inform every applicant – successful or otherwise – whether they have been successful in making it through to the next stage. Interviews will be with:

=      Alison O’Hara, Executive Director (Business & Operations)

=      Rebecca Wilkie, Senior Programme Manager (Festivals & Events) and

=      Will Mackie, Senior Programme Manager (Writing and Awards)

Interviews will be held at the NWN office in Newcastle upon Tyne. Travel expenses will be reimbursed for your attendance at interview. In terms of a start date, we’re keen for the successful candidate to start in March, though we will, of course, work around any existing notice periods.

 

Job Information

 

Job Title

 

Festivals & Events Intern

 

Location

New Writing North offices - Ellison Terrace, Newcastle upon Tyne

Position in Organisation

 

Reports to

Senior Programme Manager (Festivals & Events)

Responsible for

 

No other staff

Budget accountability

None

 

Overall purpose of the job

 

The Festivals & Events Intern assists with the day-to-day administration of the Durham Book Festival, a literary festival that takes place in County Durham each October. The post-holder will also assist with other New Writing North projects, which include the Gordon Burn Prize, Read Regional and young people’s work.

 

Responsibilities and Duties

 

Responsibility 

% time

1.    Administrative support

2.    Marketing support

3.    Reception duties

60
30
10

Duties required for each Responsibility –

Responsibility #1 – Administrative support

=      Support the Senior Programme Manager (Festivals & Events) with a range of administrative tasks including making diary and travel arrangements, booking venues, budgeting and mail outs.

=      Liaise with a range of contacts including writers, publishers, academics, librarians and teachers

=      Attend and minute festival and project meetings

=      Assist with the running and setting up of literature events and workshops

=      Log and collate entries for the Gordon Burn Prize

=      Assist with the collection and logging of data for the purposes of project evaluation

=      Provide administrative support to other managers across the organisation when needed

Responsibility #2 – Marketing support

=      Provide marketing support for events and projects

=      Assist with drafting copy for publications and proofreading

=      Provide social media and general support at events as required, including some out-of-hours work

Responsibility #3 – Reception duties

=      Provide telephone and reception cover in the absence of the Finance & Administrative Assistant

 

PERSON SPECIFICATION

Criteria

Essential (required)

Desirable (optional)

Qualifications

 

A degree is desirable but not essential.

Experience, skills or knowledge

Strong communication skills, including the ability to write confidently for different audiences and experience in social media.

Good interpersonal skills.

Competency using Microsoft Office including Excel and Word for day-to-day tasks.

The ability to work independently and manage competing workloads in a calm and confident manner.

Flexibility and the ability to find solutions when working with different people/projects.

Strong organisational skills.

 

Other factors

Passion for literature and writing.

An enthusiasm for building a career in arts administration.