Programme Officer, Participation and Young People

7 August 2019


Dear Candidate


Programme Officer: Young People and Participation (Full Time, 35 hours, 5 days). Pay Band: £19,250 - £22,000 pro rata


Thank you for your interest in making an application for the above post.


How to apply

Apply online at our website. To apply for the post please attach a CV and a letter of application. Your letter should explain why you’re a suitable candidate for the post and how your skills and experience align with those detailed in the Person Specification. 


Critical dates

Deadline for applications: by 12 noon, Wednesday 11 September 2019

Candidates notified of interview: by Thursday 12 September 2019

Interviews: Thursday 19 September 2019


Please note it is our policy to recruit at the lower level of the pay band.


Applicants who wish to discuss the post and interview process are encouraged to do so prior to making an application. Please contact Ruth Dewhirst, Senior Programme Manager (Participation and Young People) or Anna Disley, Executive Director (Programme and Impact) at / or on 0191 204 8850.


Best wishes


Claire Malcolm

Chief Executive



About the post

The Programme Officer (Participation and Young People) plays a key role in coordinating New Writing North’s Young Writers programme. The overarching goal of the programme is that as a result of our work, young people have increased capacity to make informed choices about their lives and can fulfill their potential.


In order to achieve this we run a range of programmes, using a human-centred approach. The activity includes open access programmes, which run year-round in the North East, including young writers’ groups, summer schools, and time-limited projects. Our targeted programmes work in communities at a scale and intensity that is proportionate to their disadvantage. As part of the targeted programme, we are currently running Young Writers’ City in Gateshead, Newcastle and Sunderland, where we are embedded throughout the year. We also run a strand of work that aims to provide progression routes for individuals aged 15 – 25. This includes investing in talent and providing professional development opportunities for young people including in partnership with publishers. 


The Theory of Change for our work with young people and our Design Principles document can be found here.


New Writing North’s mission is: 


To empower people from across society in the North to become writers and to support their work so that it finds local, regional, national and international audiences, and to support readers to become more adventurous by providing access to literature of the highest quality to enrich their lives.


We work with new writers, seek out talent and promote more adventurous reading across the North of England. We specialise in the development of writing talent and act as a dynamic broker between writers, audiences, readers and producers across the creative industries.


We engage people in expanding and deepening their reading through live literary experiences, strategic partnerships and via digital content that connects and informs.


Our commitment to raising the aspirations and developing the creativity of young people and communities is realised through year-round provision of creative writing activities and progression routes through our work. We are committed to engaging new audiences and to ensuring that our work is reflective of the communities in which we operate.


Our vision is:


That people from across society are able to fulfil their creative ambitions and potential and that work emanating from and reflecting the North is enjoyed regionally, nationally and internationally.


We want to support writers in the North to develop their creative work and support them to engage with publishers, broadcasters and producers so that they can make a contribution to UK writing culture.



Our company values are:


  •           We are artistically and creatively ambitious, we make things happen and are not afraid to step into the unknown
  •            Partnerships are at the heart of our work and allow us to work at scale
  •            We take calculated risks in order to break new ground
  •            We’re adaptable, innovative and entrepreneurial and respond to new ideas and opportunities with an open mind
  •           We evaluate the impact of our work to make us stronger and resilient.


Alongside the Job Description for the post our websites will give you a good up to date overview of the range of our work and our creative priorities as a company:      





Salary: £19,250 - £22,000 pro rata. Please note it’s our policy to recruit at the lower level of the pay band.


Hours of work: This post is for 5 days or 35 hours per week. This includes at least two hours attending young writers’ groups, every other Saturday during term time. We operate a lieu time system.


Annual leave: The annual leave entitlement for this post is 25 days pro-rata, plus public holidays.


Pension: New Writing North operates a company pension scheme and makes a contribution equivalent of 3% of gross earnings. Employees make a contribution equivalent to 5% of gross earnings.


New Writing North - Job Description



Job Information


Job Title


Programme Officer (Participation and Young People)


New Writing North offices - Ellison Place, Newcastle upon Tyne and also at festivals, events and schools around the region.


Position in Organisation


Reports to

Senior Programme Manager (Participation and Young People)

Responsible for

Volunteers on projects from time-to-time

Budget accountability

Manage some project budgets as delegated by the Senior Manager



Overall purpose of the job


The Programme Officer (Participation and Young People) will work with the Senior Programme Manager (Participation and Young People) to deliver artistically ambitious projects and initiatives, which engage people in our work, including through the innovative use of digital technology. The projects and initiatives will create the best conditions for people, especially young people, to express themselves creatively, to fulfill their artistic potential, to support their ongoing creative development and to engage with our work.


The post reports to the Senior Programme Manager (Participation and Young People) who oversees this area of work. The job will involve the post holder working with staff across the organisation. The post holder will also engage with and develop relationships with external partners and peers.



Responsibilities and Duties



% time

1.    Artistic development

2.    Project coordination

3.    Creating digital content

4.    Marketing

5.    Delivery









Duties required from each responsibility


Responsibility #1 – Artistic development

    In collaboration with the Senior Manager (Participation and Young People), devise projects and programmes of activity that contribute to our values, goals and objectives

    Recruit and work alongside artists to deliver our young people’s programmes and participatory initiatives

    Listen to young people and feedback their ideas, interests and concerns, so that they are central to the opportunities we offer

    Make the best use of digital technology to distribute, promote and provide a platform for work generated by participants and drive audiences to engage with our work digitally

     Uphold and progress the ‘Creative Case for Diversity’ throughout our programmed work with young people and communities

     Contribute to artistic planning around our work with young people, communities and under-represented groups.


Responsibility #2 – Project coordination

    Help devise projects and initiatives in liaison with partners that fulfill our objectives

    Support the planning, scheduling and contracting of projects and initiatives with partner organisations

   Schedule and contract artists and other freelance staff to deliver programmes of work

   Act as the first point of contact for participants on our programmes

    Support the Senior Manager (Participation and Young People) and Executive Director (Programme and Impact) with fundraising, including research, drafting bids and donor liaison

    Organise and run events associated with our programmes of work

  Manage budgets as delegated by the Senior Manager (Participation and Young People)

   Undertake evaluation and collect appropriate data according to our audience development and evaluation strategies

    Create regular evaluation reports for the projects and programmes you are delivering and report to line manager.


Responsibility #3 – Creating digital content

    Contribute to the development of, and deliver innovative programmes of work which ensure we are making maximum use of digital technology to 
engage young people in our work as artists, critics and audiences

    Lead on and generate social media content for our young people’s programme.


Responsibility #4 – Marketing

    Contribute ideas for marketing our work to younger audiences in consultation with the Senior Managers for Marketing and Communications and Participation and Young People

    Support the Senior Manager to devise and deliver strategies for recruiting young people to our work

    Commission designers to create marketing materials and publications relating to projects.


Responsibility #5 – Delivery

    Undertake day-to-day coordination of identified programmes of work 

    Attend project workshops regularly 

    Build relationships with participants 

    Support the Senior Manager to ensure the quality of work across our young people’s programme is consistent 

   Use young people’s feedback to identify creative opportunities and ensure these are maximised 

     Identify young people’s talent and opportunities for their development  

    Support the young people who engage with our work by responding to individual enquiries and signposting individuals to further opportunities for development 

      Support freelance staff in workshop delivery (this will require Saturday working) 

    Deliver Arts Award and continuously identify opportunities to deliver it across our programme 

    Support the delivery of our events (eg. Durham Book Festival, Northern Writers’ Awards, Writing Conferences) when required

      Adhere to all provisions in our Safeguarding policy.





Person Specification


Knowledge, experience and skills required to do job



Essential (required)


Desirable (optional)

How we’ll assess


A degree level qualification or real world experience to match that level of knowledge in our area of work






At least 1 years’ relevant work experience


Some experience of working directly with young people and/or communities

Experience of relationship management

Experience of coordinating projects

Experience of digital marketing and/or digital content development


Experience of fundraising and resource development


Experience of arts producing


Experience of working with schools




Letter of application

Skills or knowledge

Ability to contribute imaginative ideas to create high quality arts activity for young people

A problem solving, flexible approach

Confidence to communicate with a range of different sectors and partners

Knowledge of participatory arts practice and policy

An understanding of and commitment to the Creative Case for Diversity

Excellent digital knowledge


Copy writing skills


Knowledge and interest in contemporary literature and current affairs

Ability to work independently, manage competing workloads and be highly proactive

Strong planning and organisational skills with excellent attention to detail

Ability to work flexibly both with colleagues and with partners


An understanding of the role the arts can play in social change




Letter of application




Other factors

A passion for the arts and literature


Willingness to work on Saturdays and occasional evenings (a time off in lieu system is in operation)

A desire to work within a small team of people and to contribute to a wide range of projects

The successful candidate will be required to apply for a DBS check if they don’t already have one 

A good knowledge of the socio economic composition and geography of the north of England

A full, clean driving licence and access to a car for business purposes or the ability to access programme taking place in the community

Letter of application